Form can be found in Requests - Others - Consent to the Use of Private Motor vehicle during a Business Trip.
If you have already filled in your driver's licence number in your Personal information and you have completed the training of occasional drivers, your details will automatically be overwritten on the form. If the data is no longer up to date, you can correct it in the personal information or directly here on the form and it will be automatically updated in the personal information.
Fill in the details of the business trip (destination and purpose of the trip, distance, duration, reason for using a private vehicle) and click on +Create a statement for the use of a private motor vehicle.
If you have your vehicle details saved in your personal information, click on the licence plate, check the details to make sure they are up to date. To edit the data, click Edit and the corrected data will automatically be written to your personal information.
If you do not have any of your vehicles saved in Albina, click on +New vehicle and fill in all the required data (it will be automatically saved in your personal information - personal vehicles).
If you (or your spouse) are not the owner of the vehicle, print out the "Vehicle Usage Consent Form" (all the information you filled in for the trip will be automatically filled in), have it signed by the owner of the vehicle and insert the signed document as an attachment. Then submit the form for approval.
The form can be saved as a PDF. You no longer need to print the approved form. The economic department will look it up in the system and attach it to the travel documentation.
Since it is a request, it can be found in the Employee Requests list.
